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Terms and Conditions


POLIS, acting on behalf of the ELABORATOR project, respects the privacy of visitors to its website and seeks to ensure that any personal data that we collect is processed in a secure, responsible manner. Polis only collects personal data that we need in order to provide our services.

This policy explains how we process personal data generated by your use of this website.
This policy was last updated: 9 November 2023.


1.2 Overview

When you visit this website, a small amount of information concerning your use of it is generated (see our Cookie Policy). If you only browse the website, POLIS collects no personal data (i.e. we can’t identify you).

Personal data is collected via the website if you subscribe to one of our services.


1.3 What personal data we collect and why

Polis maintains a network of stakeholders active in the field of sustainable urban and regional mobility and innovation in transport. Our website plays a pivotal role in maintaining and expanding our network.

The POLIS website is the gateway to becoming a subscriber to the ELABORATOR news alerts (through our newsletter). To register or apply for this service, you may be asked to provide some personal information: e mandatory fields for subscription include first name, last name, email address, and type of organisation. This information helps us understand your interests and improve the publications that we send. If you receive a news alert about an event to which you wish to register, details about data protection will be included on the registration form.


1.4 How long do we keep your personal data?

Duration is linked to your subscription. If you unsubscribe, your personal data will be deleted permanently. Details of how to unsubscribe are provided in each news alert.


1.5 How we protect your data

At POLIS we implement technical and organisation measures to secure your personal data. We have technical security measures to protect against hacking, malware, ransomware, malicious websites, etc. We do not store any personal data in cloud-based servers.


1.6 Your rights concerning your personal data

To ensure fairness, transparency, and accountability, you are invited to exercise the following rights, free of charge, whenever you think it is appropriate.


Right to review, update, and correct your personal data

You have the right to review and update, correct or remove any of your personal data by sending a request to


By requesting access to your personal data, you will obtain:

  • A list of personal data about you held by POLIS and information about where we got it (if it was not obtained directly from you).

  • An explanation of the purpose for which your personal data is being processed and an indication of how long we will continue to use your data.

  • Details of anyone to whom your personal data have been disclosed (note: we would normally only disclose your personal information if required to by law).


The right to withdraw your consent to the processing

We process your personal data on the basis of your freely given consent. You have the right to revoke this consent at any time for any reason. To do so, please contact After your request has been received, your personal data will be removed from the mailing lists and/or deleted entirely from our database within one month (your data may be stored, but not further processed, in order to comply with possible audits or checks from funding bodies, e.g. the European Commission).


The right to lodge a complaint

In case of any complaint please contact Polis immediately to resolve the problem. However,
please note that you have (at all times) the right to lodge a complaint with the Belgian Data
Protection Authority (


1.7 Changes to this policy

This privacy policy is reviewed and updated periodically. Any changes to this policy will be communicated to you either via email or a notice on our website.

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