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Privacy Policy

POLIS, acting on behalf of the ELABORATOR project, is committed to maintaining the trust and
confidence of visitors to our website and contacts.

Here you’ll find information on how we treat data that we collect and your rights as well as
information about cookies, how we use them and the types of cookies we use on our websites.

This privacy policy and cookies policy should be read alongside, and in addition to, our Terms and
Conditions, which can be found here.

Please read this privacy policy carefully.

Privacy policy

How we use your data

POLIS, (and trusted partners acting on our behalf) uses your personal data as follows:

  • to provide goods and services to you

  • to make a tailored website experience available to you

  • to manage any registered business account(s) that you have with us

  • to verify your identity

  • with your agreement, to contact you electronically about project news

  • for market research purposes – to better understand your needs

  • for crime and fraud prevention, detection and related purposes

  • where we have a legal right or duty to use or disclose your information (for example, inrelation to an investigation by a public authority or in a legal dispute).

Data collected

We may collect the following data, which includes personal data, from you:

  • name

  • contact information such as email addresses and telephone numbers

  • demographic information such as postcode, preferences and interests

  • IP address (automatically collected)

  • web browser type and version (automatically collected)

  • operating system (automatically collected)

  • a list of URLs starting with a referring site, your activity on this Website, and the site youexit to (automatically collected)

in each case, in accordance with this privacy policy.

How we collect Data

We collect Data in the following ways:

  • data is given to us by you and

  • data is collected automatically.

Data that is given to us by you

POLIS will collect your data in a number of ways, for example:

  • when you contact us through the website, by telephone, post, e-mail or through any other

  • means

  • when you register with us and set up an account to receive our newsletter

  • when you complete surveys that we use for research purposes (although you are notobliged to respond to them)

in each case, in accordance with this privacy policy.

Data that is collected automatically

To the extent that you access the website, we will collect your data automatically, for example:

  • we automatically collect some information about your visit to the website. This informationhelps us to make improvements to website content and navigation, and includes your IPaddress, the date, times and frequency with which you access the website and the way youuse and interact with its content.

  • we will collect your data automatically via cookies, in line with the cookie settings on yourbrowser. For more information

How long do we keep your data?

Duration is linked to your subscription. If you unsubscribe, your personal data will be deleted
permanently. Details of how to unsubscribe are provided in each news alert. You can request or
delete the data we have at any time by contacting us at Even if we delete your
Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

How we protect your data

Security is a priority for us when it comes to your personal data. We’re committed to protecting
your personal data and have appropriate technical and organisational measures in place to make
sure that happens. We use data encryption for our office software and hardware, including our
email, file system, computers and business software. We also have internal policies setting out our
data security approach and training for our employees.

Access to your personal information

When it comes to our newsletter, you can ask us not to send you these at any time – just follow the
unsubscribe instructions contained in the newsletter, or send your request to
You are entitled to update or access the personal information that we hold, or ask us to delete it or
object to our continued processing of your personal data. Email your request at

Visitors to our website

When someone visits we use a third-party service, Google
Analytics, to collect standard internet log information and details of visitor behaviour patterns. We
do this to find out things such as the number of visitors to the various parts of the site. This
information is only processed in a way which does not identify anyone. We do not make, and do
not allow Google to make, any attempt to find out the identities of those visiting our website. You
can find more information on how cookies are used on this website in the Cookies Policy below.


If we do want to collect personally identifiable information through our website, we will be upfront
about this. We will make it clear when we collect personal information and will explain what we
intend to do with it.


Enquiries and newsletter sign up

As part of the registration process for our email newsletters, we collect personal information. We
use that information for a couple of reasons: to send you emails with news and ELABORATOR-
related topics; to contact you if we need to obtain or provide additional information; to check our
records are correct and to check every now and then that you’re happy and satisfied. We don’t rent
or trade email lists with other organisations and businesses.

We use third-party providers to deliver our newsletters. We gather statistics around email opening
and clicks using industry standard technologies to help us monitor and improve our e-newsletter.
You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe
link at the bottom of any of our marketing emails.

Scope of this privacy policy

This privacy policy applies only to the actions of POLIS and users of the website It does not extend to any websites that can be accessed from
this website including, but not limited to, any links we may provide to social media websites.

For purposes of the applicable Data Protection Laws, POLIS is the "data controller" This means
that POLIS determines the purposes for which, and the manner in which, your Data is processed.
It is important that the Data we hold about you is accurate and current. Please keep us informed if
your Data changes during the period for which we hold it.



We use a system of classifying the different types of cookies which we use on the website, or
which may be used by third parties through our websites. The classification explains more about
which cookies we use, why we use them, and the functionality you will lose if you decide you don’t
want to have them on your device.

What is a cookie?

Cookies are text files containing small amounts of information which are downloaded to your
personal computer, mobile or other devices when you visit a website. Cookies are then sent back
to the originating website on each subsequent visit, or to another website that recognises that
cookie. Cookies are useful because they allow a website to recognise a user’s device.

How long are cookies stored for?

Persistent cookies – these cookies remain on a user’s device for the period of time specified in
the cookie. They are activated each time that the user visits the website that created that particular

Session cookies – these cookies allow website operators to link the actions of a user during a
browser session. A browser session starts when a user opens the browser window and finishes
when they close the browser window. Session cookies are created temporarily. Once you close the
browser, all session cookies are deleted.

Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering
your preferences, and generally improve the user experience.

You can find more information about cookies at and

Cookies used on the website

A list of all the cookies used on the website by category is set out below.

Essential cookies – These cookies enable services you have specifically asked for. These
cookies are essential in order to enable you to move around the website and use its features, such
as accessing secure areas of the website.

Performance cookies – These cookies collect anonymous information on the pages visited. By
using the website, you agree that we can place these types of cookies on your device.

These cookies collect information about how visitors use the website, for instance, which pages
visitors go to most often, and if they get error messages from web pages. These cookies don’t
collect information that identifies a visitor. All information these cookies collect is aggregated and
therefore anonymous. It is only used to improve how the website works.

Functionality cookies – These cookies remember choices you make to improve your experience.
By using the website, you agree that we can place these types of cookies on your device.
These cookies allow the website to remember choices you make (such as your user name,
language or the region you are in) and provide enhanced, more personal features. These cookies
can also be used to remember changes you have made to text size, fonts and other parts of web
pages that you can customise. They may also be used to provide services you have asked for
such as watching a video or commenting on a blog. The information these cookies collect may be
anonymised and they cannot track your browsing activity on other websites.

Third party cookies – These cookies allow third parties to track the success of their application or
customise the application for you. Because of how cookies work we cannot access these cookies,
nor can the third parties access the data in cookies used on our website.

For example, if you choose to ‘share’ content through Twitter or other social networks you might be
sent cookies from these websites. We don’t control the setting of these cookies, so please check
those websites for more information about their cookies and how to manage them.

Types of cookies used

Take a look at the table below to see which cookies we place on our website:

How can you control cookies?

You can accept or reject cookies by amending your web browser settings. Because they’re
important, our websites and services might not work correctly when they are disabled, and in some
cases, might not work at all, if you decide to reject our cookies.

Most advertising networks also offer you the option to opt out of targeted advertising. For more
info, visit or

You can manage your cookie settings by following your browser’s instructions. The following links
explain how to access cookie settings in various browsers:

To opt out of being tracked by Google Analytics across all websites, visit this link:

Changes to this policy

POLIS reserves the right to change this privacy and cookies policy as we may deem necessary
from time to time or as may be required by law. Any changes will be immediately posted on the
website and you are deemed to have accepted the terms of the privacy and cookies on your first
use of the website following the alterations.

How to contact us

If you have any questions about this information, your rights or would like to amend or request the
data we hold about you then please email us at

This privacy policy was last reviewed on 9 November 2023.

Cookie Name
Cookie Type
We use Google Analytics cookies to understand how visitors engage with our website, including website usage statistics
24 months
Used on multilingual websites to save user language preference
12 months
Used for stability/effectiveness measurement
12 months
Used for system effectiveness measurement
30 minutes
Used for security and anti-fraud reasons
Used to identify logged in website members
Used for cookie banner parameters
12 months
Used for system monitoring/debugging
Used for system monitoring/debugging
3 months
Used to indicate the system from which the website was rendered
1 minute
Used in connection with user login
12 months
Used for security reasons
Used for security reasons
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